Checklist for every Term
Calendar and Venue booking:
This section covers the way in which each group’s meetings are entered into our website calendar and the newsletter timetable, and meeting rooms are booked for (at least) the term ahead.
About 4 weeks before a term starts (GLs will get a reminder) each group must update the group’s schedule in Beacon to include all the meetings for the term. This information appears automatically in our website calendar. It is also used to produce the newsletter timetable.
The Venues Officer manages room bookings for:
If your group does not use one of these venues, then you will need to make your own booking directly with your venue.
Equipment Reservation: is no longer required for regular equipment usage.
Please make any new requirements known to the Equipment Officer; e.g. new item, new access or improved specification.
Newsletter: The Newsletter is the only communication received by all members. Consider putting an article. photograph or update in the newsletter - what has the group been up to? What will the group be doing in the next term?
Webpage update: Many groups use their webpage to share the meeting programme and status. Take time to check whether your page will still be relevant for the term to come.
End of Term Tidy-up: At the end of each term, check whether you have submitted all your meeting attendance sheets, paid all collected fees to the Treasurer and submitted expenses.
This section covers the way in which each group’s meetings are entered into our website calendar and the newsletter timetable, and meeting rooms are booked for (at least) the term ahead.
About 4 weeks before a term starts (GLs will get a reminder) each group must update the group’s schedule in Beacon to include all the meetings for the term. This information appears automatically in our website calendar. It is also used to produce the newsletter timetable.
The Venues Officer manages room bookings for:
- HTPC classrooms
- Dorchester Community Church
- Dorset Youth Association
- Sandringham Court
If your group does not use one of these venues, then you will need to make your own booking directly with your venue.
Equipment Reservation: is no longer required for regular equipment usage.
Please make any new requirements known to the Equipment Officer; e.g. new item, new access or improved specification.
Newsletter: The Newsletter is the only communication received by all members. Consider putting an article. photograph or update in the newsletter - what has the group been up to? What will the group be doing in the next term?
Webpage update: Many groups use their webpage to share the meeting programme and status. Take time to check whether your page will still be relevant for the term to come.
End of Term Tidy-up: At the end of each term, check whether you have submitted all your meeting attendance sheets, paid all collected fees to the Treasurer and submitted expenses.